Harley Owners Group
Alice Springs Chapter
Annual General Meeting
Monday 7th April, 2008
7.30 p.m. - Heavitree Gap Tavern
Meeting opened : 7.42 p.m.
Present :
Elly and Marty Derksen, Ray Blom, Ted Gosch, Eugene Blom, Michael Vroom (Dealer Principal), John Dawkins, Dave Palmer, Jon Mason, Jenny Geurin, Jake and Jenny Jacobsen, John Kleeman, Sharon and Kevin Everett, Todd Schlabsz, Rian Walsh, Michael Rice, Mark Clark, Loraine Dalwood-Mason, Chris Dess, Sam Fidler, Mick Mitchell, Steve and Chris Walsh.
Apologies :
Craig and Gillian Reid, Mark Stewart, Leigh Morgan.
Appointment of Chairperson and recorder of Minutes :
As a new member John Dawkins was invited to chair the meeting and Chris Walsh agreed to record the Minutes.
Minutes of previous A.G.M. held on 22nd July, 2008 tabled.
The Minutes of the previous A.G.M. were tabled and accepted as a true record of proceedings.
Moved by Jenny Jacobsen
Seconded by Sharon Everett
Motion carried by a majority show of hands
Outgoing Director's Report :
Unavailable due to the resignation of the Director prior to the A.G.M.
Outgoing Assistant Director's Report :
Unavailable due to the resignation of the Assistant Director prior to the A.G.M.
Treasurer's Report :
(Financial Statement attached)
Accepted by a majority show of hands.
The Chairperson informed all present that the duties and responsibilities of each Committee member's position is posted on the HOG website. He explained that an Extraordinary General Meeting had been held on March 17th due to a number of reasons including the resignations of the majority of the Executive Committee. It was agreed by the majority present at that meeting, to bring the A.G.M. forward to elect a new Committee to stand until July 2009, rather than an interim Committee to stand for three months.
The minutes of the Extraordinary General Meeting held on March 17th were tabled and accepted as a true record of proceedings.
Moved by Kevin Everett
Seconded by John Dawkins
Motion carried by a majority show of hands
The Chairman declared all remaining positions vacant and called for nominations of Office Bearers. He also reiterated that these Committee positions will be upheld until July 2009.
Director - Kevin Everett (accepted)
Nominated by Chris Walsh
Seconded by John Dawkins
Motion carried by a majority show of hands
Assistant Director - John Dawkins (accepted)
Nominated by Chris Dess
Seconded by Loraine Dalwood-Mason
Motion carried by a majority show of hands
Secretary - Chris Walsh (accepted)
Nominated by Kevin Everett
Seconded by Dave Palmer
Motion carried by a majority show of hands
Treasurer - Elly Derksen (accepted)
Nominated by Kevin Everett
Seconded by Michael Vroom
Motion carried by a majority show of hands
Ladies of Harley - Loraine Dalwood-Mason (accepted)
Nominated by John Kleeman
Seconded by Kevin Everett
Motion carried by a majority show of hands
Editor - Loraine Dalwood-Mason (accepted) and Chris Walsh (accepted)
(Shared position)
Nominated by Chris Walsh Nominated by Loraine Dalwood-Mason
Seconded by John Dawkins Seconded by John Dawkins
Motion carried by a majority show of hands
Webmaster - Kevin Everett (accepted)
Nominated by John Dawkins
Seconded by Loraine Dalwood-Mason
Motion carried by a majority show of hands
Activities Officer - Chris Dess (accepted) and Steve Walsh (accepted)
(Shared position)
Nominated by Chris Walsh Nominated by Kevin Everett
Seconded by John Dawkins Seconded by Michael Vroom
Motion carried by a majority show of hands
Membership Officer - Elly Derksen (accepted) and Michael Vroom - Dealership (accepted)
(Shared position)
Nominated by Dave Palmer Nominated by Kevin Everett
Seconded by Kevin Everett Seconded by Steve Walsh
Motion carried by a majority show of hands
Photographer - position left vacant due to most members carrying a camera on the rides.
General consensus agreed that photos would be made available to both the Webmaster and the Editors.
Motion carried by a majority show of hands
Historian - position to be left open as a Club responsibility.
Motion carried by a majority show of hands
Safety Officer - Dave Palmer (accepted)
Nominated by Chris Walsh
Seconded by Loraine Dalwood-Mason
Motion carried by a majority show of hands
Head Road Captain - Marty Derksen (accepted)
Nominated by Dave Palmer
Seconded by Loraine Dalwood-Mason
Motion carried by a majority show of hands
Road Captains -
Jon Mason (accepted)
Nominated by Kevin Everett
Seconded by Sharon Everett
Motion carried by a majority show of hands
Dave Palmer (accepted)
Nominated by Kevin Everett
Seconded by John Kleeman
Motion carried by a majority show of hands
Mick Mitchell (accepted)
Nominated by Loraine Dalwood-Mason
Seconded by John Dawkins
Motion carried by a majority show of hands
Mark Clark (accepted)
Nominated by Loraine Dalwood-Mason
Seconded by Dave Palmer
Motion carried by a majority show of hands
Chris Dess (accepted)
Nominated by Chris Walsh
Seconded by Loraine Dalwood-Mason
Motion carried by a majority show of hands
Public Officer - This position has been declared vacant due to Len Robinson moving interstate.
Michael Vroom (Dealer Principal) (accepted)
Nominated by Chris Walsh
Seconded by John Dawkins
Motion carried by a majority show of hands
The Chairperson congratulated the new Office Bearers and invited the new Director to address the meeting.
The Director, Kevin Everett, thanked everyone for their attendance and in particular those who have accepted positions on the new Committee. There is a good mix of both old and new members, which will enable the Chapter to move forward in a positive manner. He stated that the past is the past and although we have recently lost a number of good members, it is hoped that in time, some may return. If any of them do so, they will certainly be made welcome. He said that although there is still a lot to learn, he is a club man and will always promote the Chapter.
He said this is a great opportunity for the Dealership and the HOG Chapter to learn from the past and that we can't keep relying on the same people all the time. Members need to patronise the events so that we can build upwards from here. Ladies of Harley has been quiet until now, so this is the time to promote such things. The Activities Officers will organise the Calendar of Events but new ideas are always welcome. The website is another important asset to the Chapter and we need to start using it more effectively.
It is good to see the Chapter reasonably financial at present. The Show 'n' Shine will generate more finance and exposure for the Chapter, so we need to concentrate on that for now.
Thankyou for your confidence in me - I'm "Club driven" but think about the individual roles as well.
The Assistant Director, John Dawkins, thanked everyone for attending and urged everyone to have fun and enjoy riding.
The Dealer Principal, Michael Vroom, congratulated the new Committee and assured all present that the Dealership will be more involved from hereon. He also explained that Chris Dess is a part of the Dealership's Management Team and would therefore act on the Dealership's behalf at Chapter rides and events.
Meeting closed : 8.20 p.m.